Situation
Financial planning at our client, one of Great Britain’s largest energy network operators, ran on manual spreadsheets. Each team had built its own, with no central tool and no shared method. The result was slow and inconsistent, and gave leadership no single view of financial performance across the organisation.
A new platform on its own wouldn’t fix that. They needed a structured way to move every team onto it, and to make sure people actually used it rather than slipping back to the spreadsheets they knew.
Approach
Valcon was brought in to design and embed the change through a structured change-delivery framework that ran across the whole transformation.
Governance was introduced, planning integration tightened, and SAP Analytics Cloud adoption driven as the single financial planning tool.
- A training needs analysis shaped custom content and coaching designed to earn real buy-in across every user group rather than assuming it.
- SMEs, champions, financial planners and leadership were aligned around one vision and roadmap, so cross-functional teams pulled the same way.
- A champion network carried peer-to-peer advocacy and kept support going well past go-live.
- Change impact assessments identified where disruption would bite hardest, with mitigation put in place before it did.
- A train-the-trainer approach built capability inside the business and cut its long-term reliance on outside support.
Results
Every stakeholder ended up aligned and working in SAP Analytics Cloud, putting the platform investment to use and stripping out the cost of in-house legacy tooling. Financial planning is now centralised, with reporting time down sharply and data accuracy up.
Forecasting got more accurate once automated, standardised reporting replaced the manual spreadsheets. More than 50 legacy tools were retired, saving thousands a year in recovered productivity. The champion network, more than 50 people across business units, keeps engagement and adoption alive long after go-live.
Because the change impact work surfaced risks early, the transition stayed smooth with little disruption. Decision-making was faster and better grounded from day one, and users moved off their old tools because they understood why the new platform was better, not because they were told to.
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